Props · Costumes · Set · Sorted

Never in the dark about what your group owns.

GhostLight is the inventory app made for community theatre and dance schools. Catalogue every prop, costume and set piece, tag your storage, and find anything in seconds.

Start free → Watch the tour

Free to start. No card, no catch. Built by a theatre volunteer, for theatre groups.

“A ghost light is the single bulb every theatre leaves burning on a dark, empty stage — so no one is ever left in the dark.”

We borrowed the idea. Your props store deserves the same.
See it in action

Take the 13-minute tour.

Mark walks through GhostLight from sign-up to settings, so you can see exactly how it works before you set up your own group.

  • Creating your account and your theatre
  • Adding and finding inventory
  • Lending, scanning and the checkout log
  • Reports, your team and settings
Start free →
Mark from GhostLight introducing the full app tour 13:28
Sound familiar?

Every group knows this pain.

“Didn't we already own one of these?”
You did. It's in a tub behind the flats. You buy another anyway.
“Where's the top hat from the panto?”
Nobody knows. It's opening week. The search party assembles.
“How many of these tutus do we actually have?”
The spreadsheet says twelve. There are seven. It was last updated in 2021.
“Did every costume come back from the eisteddfod?”
Some did. The rest are in six different cars and nobody wrote down whose.
What it does

Your whole inventory, in your pocket.

Simple enough that most volunteers pick it up fast — with quick guides and short how-to videos for whenever you want a hand.

Catalogue everything

Props, costumes, set, tools, furniture — with photos, condition, location and who it belongs to.

Tag & scan

Print a QR code for any item and stick it on. Scan with your phone to pull it straight up. See the kit we use.

Check in & out

Know what's on loan, on stage, or off to the dry cleaner — and exactly who has it.

Everyone you invite

Bring in whoever you like — and give a wardrobe manager the run of Costumes without the keys to everything.

Find it in seconds

Search by name, show or location. The pre-opening scramble becomes a ten-second look-up.

Works backstage

Installs to your phone like an app. Dark wings, dodgy signal, one hand free — still works.

Better together

Borrow instead of buy.

Connect with theatres you trust and search each other's catalogues. Find the chaise, the throne, the crown you need — read-only, so nothing changes hands until you say so. It's how a whole region stops buying five of everything.

Start free →
Pricing

Priced for a volunteer committee.

Start free and stay free for as long as it suits. Upgrade when your group's in full swing — one flat price for the whole theatre, never per person. Your catalogue is always yours: export it anytime.

Free
Get your inventory online.
$0forever
No card required.
  • Up to 100 items
  • QR tags, scan & check in/out
  • Unlimited productions
  • Everyone you invite · 5 custom fields
  • Reports, insurance valuation & export
Start free
Most groups
Pro
For groups in full swing.
$249AUD / year
About $25 a month — for the whole theatre.
  • Everything in Free, unlimited items
  • Share & search partner catalogues
  • Multiple groups under one login
  • Manager roles & unlimited custom fields
  • Archive past seasons
Start free, upgrade anytime

The first 5 founding groups to come aboard lock in $149 AUD/year — for as long as they stay with us — and help shape what gets built next.

All prices are in Australian dollars. GhostLight is an Australian business and bills in AUD — if your card was issued outside Australia, your bank may add its own conversion fee.

Borrower Not open yet $75AUD / year

For groups who don't keep a store of their own — you hire or borrow everything you put on stage. Search what other theatres have, ask to borrow it, and keep track of what's out with you. No catalogue of your own to maintain, so you're not paying for one.

Why it isn't switched on yet. Searching other theatres is worth very little with three catalogues in it and a great deal with thirty. We'd rather not sell you something thin — so it opens once enough groups are sharing. Leave your details and we'll tell you the day it does.

  • Search partner catalogues
  • Ask to borrow, track what's out with you
  • Lending theatres approve you first
  • No store of your own to keep

We'll only email you about this one thing. You're not joining a mailing list.

Inventory is where we started. Not where we'll stop.

GhostLight builds tools for the people who put work on a stage — theatre companies, dance schools, anyone with a costume cupboard and an opening night. More lights to come.

Leave a light on for your props.

Set your group up in an afternoon. Free to start, yours to keep.

Start free → See how it works

Not sure it fits your group? Ask us — a real person reads every message.

Contact

Ask us anything.

Not sure GhostLight fits your group? Tell us what you're working with and we'll give you a straight answer, including if the answer is no.

A real person reads every message. There's only one of us, so it might not be instant — but it will be a reply from someone who knows the product, not a ticket number.

Prefer to use your own email? That works too, and some committees like having it in their sent items:

hello@ghostlight.au